Purchase management

Introduction

The purchase management module links the management modules and ancillary accounting:

For leases taken, contract and order management to enable receipt of lessor invoices
For equipment maintenance contracts
For orders related to billable curative maintenance out of contract
For contracts and orders enabling all planned technical operations for the buildings (investments, major maintenance, small repairs, inspection visits, etc.).

The following are the main characteristics of the module:

Management of framework contracts, contract models, order contracts, consumption and services contracts, project contracts, etc.
Management of simple orders, orders on contract, orders on project, etc.
Commitments with automatic, manual or calculated reception
Acceptance management (worksite acceptance or intervention report, merchandise delivery slip, implicit acceptance of consumption contracts, etc.)
Configurable approval workflow, as sophisticated as required.

Mass processing of electronic purchase invoices for commitments, based on the international EDI format.

Invoice qualification: matching with a commitment, with pending receipts
Invoice approval process: total or partial approval, refusal and request for a credit, invoice for several successive receipts, payment approval
Anomaly detection and repair
Configurable approval workflow
Flow of invoices to Compiere or to the client’s IS accounting
Payment based on the payment approval.